Troupa tracks the key elements of any project, not the minutiae, so you get a clear view of status.
This facilitates improved decision making, leading to better outcomes.
A time saving, integrated software toolkit for busy project management professionals.
Troupa is a powerful software toolkit that makes it easy for project teams to track and report on projects, informing effective decision making across the project portfolio.
Now available in Microsoft Teams!
Is this you?
Plenty of collaboration tools, but can't see the wood for the trees
Uncertain of what projects are actually being worked on
Troupa supports project and programme level governance, including centralising and managing “the list” of active and pending projects.
This means that your valuable resources are focussed on the the activities that matter.
Spreadsheets strewn across the network
Troupa helps you store all pertinent project information in one place in a consistent and easy-to-navigate structure.
This gives your project managers clear visibility and control, leading to fewer nasty surprises.
A painful monthly reporting process
Troupa generates status reports based on the project information stored within it. All you do is add some commentary where appropriate.
This eliminates the time normally spent collating data for the reports.
A mix of experienced and less experienced project managers
Troupa provides a guiding structure for less experienced project managers, helping them implement appropriate disciplines to control their projects.
This ensures that standards are adhered to and your internal pool of project managers is expanded.
Looking for some practical advice on programme governance
Each Troupa implementation includes a consultancy element. As well as configuring the system to match your needs, we can help with process reviews and user training.
This guarantees that you get maximum value from your adoption of Troupa.
How it works
Features
Troupa provides a rich toolkit to support a project manager’s daily activities, making it easy to capture all key project information.
Troupa will instantly consolidate this information at all levels of the easy to navigate project hierarchy, giving you a real-time view of activity across the board.
With this rich set of data you can easily communicate status to your stakeholders, providing a sound basis for their decision making.
Dashboard
The project Dashboard provides a clear and succinct overview of your project. It includes an activity feed which highlights any important changes to risks, issues, etc.
If your project has sub-projects, then your Dashboard gives you a consolidated overview and activity feed across all those sub-projects.
Risks and Issues
The Risk and Issue modules help you quickly and easily maintain these important registers. The in-built audit trail means you have a history of status changes and commentary.
Actions
The Action module provides a centralised tracker for ad-hoc actions, as well as actions raised within a risk, issue, or meeting
Schedule
The Scheduling module provides an easy-to-use gantt tool, with dependencies, resource assignment and baselining. You can even “take a snapshot” of the gantt and use it in your status reports.
Resource Management
The Resource module enables you plan and monitor resource demands over time. Demands from all projects are aggregated and any pinch points are automatically highlighted.
Dependencies
The Dependencies module helps you track both internal and external
dependencies. The dependency may be incoming or outgoing.
Decisions
The Decisions module provides a clear log of Decisions made or to be made.
Decisions noted in the Meeting module are also automatically reflected in the
Decisions log.
Budgets
The Budget module allows you to define your budget, segmented into different categories. You can then record any invoices you receive (or expect to receive) and Troupa will calculate your forecast and variance.
Change Requests
The Change Request module provides a means of defining and recording CRs and tracking their lifecycle from draft to approved/rejected.
Meetings Management
Troupa’s unique Meetings module allows you to create meeting agendas and minutes. Any actions or decisions that you record in the minutes are automatically reflected in the Actions and Decision modules.
When it’s time for the next meeting you can carry forward the same agenda structure, including all relevant action points.
Status Reporting
Troupa generated status reports for you at the click of a button. The reports can be output as PDF or you can choose a presentation format.
You can also copy in-built report templates, amend them to suit your needs, and then upload them to the template library for future use.
Reports can cover either a single project or span multiple projects
Integration with Microsoft Teams
You can now experience the power of Troupa within Microsoft Teams.
It’s easy:
- Create a team in Microsoft Teams for your project.
- Add Troupa as a tab in that team.
- Tell Troupa which of it’s projects should be displayed in that team.
Why Troupa?
Services
Training
Troupa is very easy to use but we want to make sure you get maximum value from the system. We provide short courses covering general system use, system configuration and security administration.
Consultancy
If you feel that you need to strengthen your portfolio governance procedures and / or your project framework then we can help you with that too. Your troupa installation can then be configured to directly support your new processes.
Customised reporting
Troupa comes with some vanilla reports but we can also develop completely customised and branded reports. If you wish to use your own tools then we can help you find your way around the troupa database.
Configuration
Troupa is usable straight out-of-the-box but it is also highly configurable. We can advise you on how to set things up exactly as you need them. Examples include the set of phases your projects will run through and even the colour scheme of your gantt chart!
Quick start
If time is at a premium (and it always feels that way) then we can deliver an all-in-one service to get you up and running on Troupa as soon as possible. This can cover tasks such as system configuration and the uploading of existing data - risk logs for example.
Technical support
Your subscription includes maintenance and support. We regularly issue updates and our support hot line is available to help you with any technical questions. You can call us or use the on-line portal to raise a support ticket.
"We use Troupa for managing and prioritising all of our projects, and to give our project committee clear visibility of status at all times."
Programme Manager, Retail Bank